Healthcare workflow & AI engineering

Complex healthcare workflows.
Made to work.

Keerukad tervishoiu töövood.
Toimivaks tervikuks.

We help healthcare leaders turn fragmented processes into connected care. From workflow redesign to software, integration and AI, built on experience inside a working clinic.

For leaders in ambulatory, preventive and occupational healthcare.

DEVELOPED THROUGH REAL CAREHeBA ClinicViljandi HospitalClinical practice → reusable technology → your workflow
Your starting point

The service needs to move.
The systems hold it back.

Several roles. Several systems. One patient journey. We connect the work between them.

01

Too much work between appointments

Preparation, documentation and follow-up consume clinical time. Redesign who does what, and automate the handoffs.

02

A service that spans systems

Your team re-enters data and tracks progress in spreadsheets. Connect the systems and make the next responsibility clear.

03

AI needs a place in the workflow

You see the potential, but need a useful, controlled implementation. Start with a specific task and measure the effect on the whole service.

Experience in practice

Real workflows. Tangible change.

Our clinical foundation
01

HeBA Clinic

High-quality occupational healthcare, supported by a connected platform. Individual clinical attention for employees, shared context for the care team and simple coordination for employers.

150+employers
30,000employees

HeBA’s accumulated service experience over seven years, reported April 2026.

How the service and technology work together
External implementation
02

Viljandi Hospital

Occupational health, from invitations and pre-visit questionnaires to clinical documentation and sharing decisions with the employer.

15–20nurse minutes saved / patient
5–15doctor minutes saved / patient

Estimates from the hospital’s user feedback, v0.1. Outcomes depend on the workflow.

Read the implementation story
How we work

Start with the problem.
Build the right next step.

The first conversation establishes fit. If a closer look is needed, we agree a paid discovery with a defined scope and deliverables.

  1. 01

    Understand & redesign

    Map the service, roles, data and bottlenecks. Agree what better looks like.

    You get

    A target workflow, priorities and an implementation scope.

  2. 02

    Build & connect

    Deliver the software, integrations and AI support the workflow needs. Reuse Zild components where they fit.

    You get

    A working solution connected to the systems you use.

  3. 03

    Introduce & improve

    Put the workflow into practice with your team. Review time, quality and adoption against the starting point.

    You get

    A usable service and an evidence-based improvement plan.

Zild by HeBA Digital

Your workflow.
A stronger starting point.

Zild is a ready-to-use healthcare platform, already used in occupational health and configurable to customer needs. It connects questionnaires, clinical documentation, tasks and reporting across the care journey.

Explore the Zild platform
ONE CONNECTED SERVICE
01

Before the visit

Invitations · questionnaires · patient context

02

During care

Shared records · team roles · AI-assisted notes

03

After the visit

Decisions · follow-up · reporting · billing

Connected to your existing systems
AI in the service

Useful at every stage.
Accountable to people.

AI adds value when it changes how work gets done. We embed it into the clinical context, with professional review and clear responsibility.

BEFORE / ENNE

Prepare the picture

Summarise history and questionnaires so the team can prepare for the person they are about to meet.

DURING / AJAL

Capture the conversation

Turn the consultation into structured draft notes while the clinician focuses on the patient.

AFTER / PÄRAST

Make the next step clear

Help draft summaries and patient explanations for professional review within the same workflow.

Clinical judgement, approval and responsibility stay with the healthcare professional.

Data, access and oversight
Built for healthcare

Security belongs in the workflow.

We design solutions around GDPR and UK GDPR requirements, with information security practices aligned with ISO/IEC 27001. We work with European hosting regions on AWS and Microsoft Azure and support FHIR-compatible integrations. Data location, access arrangements and integration requirements are agreed as part of each deployment.

GDPR / UK GDPRISO/IEC 27001 aligned practicesHL7 FHIRAWS / Azure · Europe
Explore security and integration
Our partner

Support for larger programmes.

For larger service and technology programmes, we work with Civitta to combine healthcare workflow expertise with organisational change and delivery support. Together, we can also help clients address information security and ISO/IEC 27001 alignment.

Why HeBA Digital

Clinical experience.
Engineering capability.
In the same team.

HeBA Digital grew out of HeBA Clinic. Clinicians and engineers develop the service and its technology together, so daily operational experience informs what we build next.

Ain Aaviksoo, MD MPH

Ain Aaviksoo, MD MPH

Clinical strategy & healthcare innovation

Background

Physician and HeBA co-founder. MD from the University of Tartu, MPH from Harvard. Former Undersecretary for e-services and innovation at Estonia’s Ministry of Social Affairs and Chief Medical Officer at Guardtime.

Hans Oskar Aaviksoo

Hans Oskar Aaviksoo

Infrastructure & automation

Background

DevOps engineer building reliable healthcare infrastructure. Leads automation that turns manual operations into production-ready systems.

Joonas Limberg

Joonas Limberg

Full-stack development & UX

Background

Builds clinical interfaces around the way healthcare professionals work, connecting software engineering with practical service design.

Artur Kreegipuu

Artur Kreegipuu

Clinical systems & integration

Background

Builds and integrates clinical software with complex public and private systems.

Nikolay Zubrilov

Nikolay Zubrilov

Data & applied AI

Background

Develops language-model and machine-learning solutions that support healthcare workflows.

Zild overview · 4 pages

Take a closer look.

A short introduction to Zild and the clinical experience behind it. Share it with colleagues or use it to start an internal discussion.

No registration needed. PDF · v4.1 · 13 September 2026

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Let’s find the next step

Which part of your workflow
should work better?

Tell us where work gets stuck. We’ll use your note to start a focused conversation about the problem and whether we can help.

Ain Aaviksoo

Clinical strategy & development

ain.aaviksoo@heba.ee

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